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Sir William Ramsay School

Empowering Everyone to Achieve


If your child is absent for any reason please contact the school before 10.00am. There are a variety of ways to ensure the school has been informed:

  1. School Gateway, the smartphone app or web based portal available to all parents
  2. Email the Attendance and Welfare Officer on
  3. Telephone the school on 01494 815211, select option 1 and leave a clear message on the answerphone.

It is expected that student absence should be reported every day; this also applies to an absence for part of the day.  Whichever option you choose, clearly state your name, the student's name and Tutor Group, plus a specific reason for the absence.  All late arrivals and reported absences will be updated to registers by  approximately 10.00am.

If we have not received a message reporting the reason for absence by 10.00 am you will receive a text saying "<student name> has not registered at school today AM, <date>". Please respond to this by replying to the text message, ringing the absence line or sending an email, as outlined above. Your child will be expected to catch up with missed work upon their return.

If we do not receive a reason for your child's absence, the school will mark this on the register as unauthorised.

Dental/Medical Appointments - Advance Notice

If you know in advance of your child's absence from school on specific days, (for dental/medical treatment or for domestic reasons), prior notice should be given to the Attendance and Welfare Officer.

Leave of Absence

If you wish to apply for leave of absence, this application should be made at least one month in advance directly to the Head on the appropriate form (which is available to download here or from the Attendance and Welfare Officer.) Please note that the granting of absence during term time is entirely at the discretion of the Head and is only made in exceptional circumstances.


For further information or queries regarding any of the above or other attendance issues, please contact the Attendance and Welfare Officer via e-mail: